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Boost Productivity – 4 Time Management Secrets for Business Owners

by | Jun 5, 2023

As a business owner, time management is crucial for your success. Effectively managing your time allows you to focus on important tasks, increase productivity, and ultimately grow your business. While many well-known time management techniques exist, such as prioritising tasks and creating schedules, some hidden ways to manage time can make a significant difference.

This article will explore four hidden ways to manage time as a business owner, including unconventional strategies that can revolutionise your productivity. Discover the secrets to reclaiming your time and unlocking your full potential for success in the fast-paced world of entrepreneurship.

Mute Phone Notifications

Management technique for business owners - Phone

In today’s digital age, smartphones have become constant sources of distraction. The constant buzzing and beeping of notifications can interrupt your workflow and derail your concentration. To regain control over your time, consider muting phone notifications. By silencing your phone or turning off non-essential notifications, you can eliminate unnecessary interruptions and maintain focus on your most important tasks. Designate specific times throughout the day to check and respond to messages, emails, and notifications rather than allowing them to disrupt your workflow.

Prevent People from Disturbing You

Management technique for business owners - Disturbance

While collaboration and communication are essential for running a successful business, constant interruptions from colleagues or employees can hinder productivity. Establishing boundaries and communicating your availability to others is crucial to managing your time effectively. Set specific office hours or “quiet time” to work without interruptions. Close your office door, put up a “do not disturb” sign, or use headphones to signal that you are not to be disturbed. By creating a focused work environment, you can maximise your productivity and accomplish tasks more efficiently.

Say No to Unplanned Meetings

Saying No

Unplanned or impromptu meetings can disrupt your schedule and throw off your entire day. While some meetings are necessary, evaluating each meeting request and assessing its relevance and impact on your goals is important. Learn to say no to unnecessary meetings or delegate them to someone in your organisation.

If a meeting is not directly related to your top priorities or does not contribute significantly to your business growth, politely decline or suggest alternative ways to address the issue. Being selective with your meeting commitments can free up valuable time for more impactful tasks.

Identify Your Most Important Task to Grow Your Business and Focus on It

Management technique for business owners - Priority

As a business owner, it is easy to get overwhelmed by many tasks and responsibilities. Identifying your most important task —directly contributing to your business’s growth — and prioritising it above all else is crucial to managing your time effectively. This task could be developing a new product, implementing a marketing strategy, or building key partnerships.

By focusing your time and energy on your top priority, you ensure that you are making progress towards your business objectives. Delegate or outsource tasks less critical to your long-term goals, freeing up time for you to concentrate on what truly matters.


In conclusion, managing time effectively is essential for business owners to achieve their goals and drive business growth. While traditional time management techniques are valuable, it is crucial to consider hidden ways to manage time that can significantly improve productivity and focus. By muting phone notifications, preventing interruptions, saying no to unnecessary meetings, and identifying and prioritising your most important task, you can reclaim control over your time, increase productivity, and ultimately propel your business towards success.

As a Virtual Assistant provider, VAFE understands the importance of efficient time management for entrepreneurs. Our skilled team of Virtual Assistants can help alleviate the burden of administrative tasks, allowing you to fully embrace these time-saving strategies and prioritise your most important projects. With our flexible Get-It-Done service, you can confidently delegate tasks, set your own deadlines and benefit from our competitive pricing, optimising your time and maximising your business’s productivity.

Explore our extensive library of resources today for more insightful articles on business growth, leveraging Virtual Assistants, and real-life case studies.

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