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Effective Delegation with a VA for Improved Goal Achievement

by | Dec 1, 2022

Have you ever felt tired of finding yourself doing too many things that others can handle? If you’re like most business owners, you’re probably wearing a lot of hats. You may be doing everything from answering customer emails, doing research prospect to handling social media to writing proposals. And while it’s great to be able to wear all of those hats, eventually, you’ll reach a point where you can’t do it all yourself. That’s where delegating a virtual assistant can come in handy.

A virtual assistant is an amazing resource for delegating tasks you don’t have time for or don’t want to do yourself. They can help you with everything from data entry to customer service to social media management. However, delegating a task is more challenging than it sounds because many people don’t know how to delegate the task with a virtual assistant.

Some people may feel they have to watch or do everything to ensure the best output. If you’re one of many business owners struggling with how to use virtual assistants, keep reading this article is a wise thing to do. Here, we’ll tell you how to pass your authority to a virtual assistant at ease so you can get more efficiency and productivity for your work. So how do you go about delegating tasks to your virtual assistant? Here are a few tips:

How to Delegate with a Task to a Virtual Assistant 

How to delegate with a VA - Conference call

There are some steps that you can do to bring some peace of mind when delegating your task to a virtual assistant. What are they? 

1. Hire The Right Person 

One of many reasons why delegating a task to someone else is challenging is because we’re afraid of asking the wrong person to do the job, which can lead to a catastrophe. To avoid this, ensure you know the experiences or performances of the VA you’re hiring.  

2. Categorise Your Tasks

The second step of delegating your task to your virtual assistant is categorising your tasks based on their urgency and making a list of them. From that list, you’ll know which tasks are important and only you can do them, and things a virtual assistant can do.  

3. Define the Task

The next step is to clearly define the task that you want your virtual assistant to do. Communication is the key to getting your virtual assistant to work effectively. So, ensure to be as specific as possible about virtual assistant duties. Not only the “what” but also the “why” and “how”. 

You can tell your VA why you want them to do the task in a certain way, why this task is so important for you or your business, and why you need them to finish in a certain time. Doing these things gives them a whole picture of your thought, so they can perform the job and meet your standard without being watched. 

4. Create Work Standards and Guidelines

How to delegate with a VA - Standard

Besides the instruction, please also be clear about guidelines, work standards, parameters, and everything your VA may need to deliver the job you want. No matter how skilled and great the VA is, working in a new environment leaves them clueless, and they tend to make mistakes. By documenting all information into one, you’ll minimise the mistake and your time and effort to tell and re-tell everything. 

 5. Set the Deadline and Be Clear about the Times

One thing you can do to achieve effective and efficient work is to be clear about the times. Set the schedule and deadline to ensure that everything is working on track. If you want to know the progress of the delegated task, you can set a time to get updated every day, week, or period. 

If so many delays happen, take your time to cut the VA. Write them down and set the time for assessment to find out what’s happening. Besides ensuring your VA will do its job timely, you can also get a clue of how capable your VA is. 

6. Give and Accommodate Feedback 

After your VA finishes their job, another step of delegating a virtual assistant is to check the job regularly and give them feedback, including appreciation. Appraising their job can motivate them to work better in the future. A feedback session will clear the problem sooner if you feel something is off. 

On the hand, you also create a feedback session from your VA. Accommodate your VA’s thoughts about the instruction, job, or leadership style. Once again, communication is the key to collaboration. If you expect your VA can meet your needs, ensure that both of you are on the same page. 

7. Have Faith in the Process 

How to delegate with a VA - Hand shake

Collaboration is always challenging, especially for two people who have never met before. Hence, give faith in your VA that they can meet your standards despite trial and error. Don’t micromanage because it’ll detain your VA from finding their perfect shape in their job.

Takeaways

Letting go of some of your tasks can help you focus more on other valuable things. We know that delegating your task can be challenging, but you’ll only know how good and beneficial it is once you try, and we’re here to help you get the best experience of using VA.

VA For Everyone or VAFE is a virtual assistant provider that provides experienced VA for many jobs. You can selectively choose your VA by screening your VA’s performance and interviewing them independently. While you’re satisfied with your choice, we’ll take over the rest.